IntakeAccess.ai

Welcome to IntakeAccess AI

Advanced Medicaid intelligence platform - Alabama Healthcare Partners

Medicaid Patients

105

54% of total patients

AI-Processed

156

90% faster processing

Pending Auths

8

6 need attention

Revenue MTD

$28,450

Denial rate: 3.2%

Alabama Medicaid MCO Dashboard

42

Alabama Community Medicaid

105 Alabama Medicaid patients

35

Alabama Beacon

AI success rate: 96%

25

Select Health Plan

AI success rate: 92%

43

Commercial Insurance

Non-Medicaid patient coverage

Recent Activity

Date	Activity	User	Status
Today, 10:30 AM	New patient intake: John Smith	Dr. Johnson	✓ Completed
Today, 9:15 AM	Medicaid claim processed	AI System	✓ Approved
Yesterday, 3:45 PM	Prior authorization request	Sarah Miller	⏳ Pending

Account Management

Usage Overview

Patients Processed

195 / 500

39% of Pro plan limit

Telemedicine Minutes

1,240 / 5,000

25% used this month

Payment Methods

Visa ending in 4242

Expires 12/27

Bank Transfer

ACH available

Invoice

Billing History

Date	Description	Amount	Status	Invoice
Dec 10, 2025	Pro Plan - Monthly	$1,499.00	Paid
Nov 10, 2025	Pro Plan - Monthly	$1,499.00	Paid

Welcome, John Doe

Your personal healthcare dashboard - Alabama Healthcare Partners

Upcoming Appointments

2

Next: Today, 2:30 PM

Medication Refills

1

Due in 3 days

Test Results

3

All normal

Balance Due

$45.00

Due date: Dec 30

Upcoming Appointments

Date & Time	Provider	Type	Status	Actions
Today, 2:30 PM	Dr. Sarah Johnson	Follow-up Visit	✓ Confirmed
Dec 28, 10:00 AM	Dr. Michael Chen	Annual Checkup	⏳ Pending

Welcome, Dr. Sarah Johnson

Healthcare Provider Dashboard - Alabama Healthcare Partners

Today's Appointments

8

3 completed, 5 remaining

Pending Charts

12

4 overdue

Messages

5

3 from patients, 2 from staff

Medicaid Auths

3

Needing approval

Today's Schedule

Time	Patient	Type	Status
9:00 AM	Robert Brown	New Patient	✓ Completed
10:30 AM	Maria Garcia	Follow-up	✓ Completed
2:30 PM	John Doe	Follow-up	● Upcoming

Welcome, Billing Specialist

Staff Dashboard - Alabama Healthcare Partners

Claims to Process

24

15 Medicaid, 9 Commercial

Denials to Review

6

3 urgent

Patient Calls

8

4 pending return calls

Collections Due

$2,450

30+ days past due

Today's Tasks

Task	Priority	Status	Assigned To
Process Medicaid claims batch	High	In Progress	You
Call insurance for denied claims	High	Pending	You
Update patient billing info	Medium	Not Started	You

Insurance Verification

Verify Insurance Coverage

Select Patient

Insurance Provider

Member ID

Group Number

Coverage Details

Primary Care

Covered: Yes

Copay: $0

Specialist

Covered: Yes

Copay: $10

Prescriptions

Covered: Yes

Tier 1: $0

Prior Auth AI

New Prior Authorization Request

Patient

Requesting Provider

Service/Procedure

CPT Code

Primary Diagnosis

Urgency

Clinical Justification

AI Review

92%

The AI will analyze the request and predict approval probability based on historical data and insurance guidelines.

Pending Authorizations

Auth ID	Patient	Service	Status	AI Probability	Actions
PA-2024-001	John Doe	MRI Brain	⏳ Pending	92%
PA-2024-002	Sarah Johnson	Physical Therapy	⏳ Pending	96%

Medicaid Center

Quick Actions

Pending Medicaid Claims

Patient	MCO	Amount	Submitted	Status	Actions
John Doe	Alabama Community Medicaid	$450.00	Today	Pending
Sarah Johnson	Alabama Beacon	$320.00	Yesterday	Approved

Medicaid Statistics

156

Claims This Month

96%

Approval Rate

8

Pending Review

3.2%

Denial Rate

Billing & Invoicing

Create New Invoice

Select Patient

Invoice Date

Service Description

Amount

Payment Method

Payment Status

Payment Information

Payment Methods Available

Credit/Debit Cards

Insurance Billing

Bank Transfers

Payment Status Legend

Pending - Payment due

Partial - Partially paid

Paid - Fully settled

Recent Invoices

Invoice #	Patient	Date	Amount	Payment Method	Status	Actions
INV-001	John Doe	Nov 25, 2025	$450.00	Insurance	Paid
INV-002	Sarah Johnson	Nov 24, 2025	$320.00	Credit Card	Pending

Telemedicine Suite

Schedule Appointment

Select Patient

Date

Time

Appointment Type

Upcoming Appointments

Date & Time	Patient	Type	Status	Actions
Today, 2:30 PM	John Doe	Follow-up	Confirmed
Tomorrow, 10:00 AM	Sarah Johnson	Initial Consultation	Pending

Telemedicine Patients

Patient	Last Visit	Next Appointment	Status	Actions
John Doe	Nov 15, 2025	Today, 2:30 PM	Active

Video Consultation

Start a secure, HIPAA-compliant video consultation with your patient.

Consultation Room: John Doe

End-to-End Encrypted • HIPAA Compliant

Secure Connection

Ready for Consultation

Start a video call to begin consultation

Participants (2)

SJ

Dr. Sarah Johnson

You • Host

JD

John Doe

Patient • Waiting

Consultation Notes

Recent Consultations

Date	Patient	Duration	Status	Recording	Actions
Nov 25, 2025	John Doe	25 min	Completed	Encrypted

Secure Messaging

Send and receive encrypted messages with patients and colleagues.

Conversations

JD

John Doe 10:30 AM

Hi Doctor, I have a question about my prescription...

3

SJ

Sarah Johnson Yesterday

Test results are ready for review

BS

Billing Dept Nov 24

Insurance claim processed successfully

JD

John Doe

End-to-End Encrypted

John Doe

Hi Dr. Johnson, I have a question about my medication. The pharmacy said there might be an issue with my insurance coverage.

10:30 AM

You

Hi John, I can check on that for you. Can you tell me which medication you're having issues with?

10:32 AM

John Doe

It's the Lisinopril 10mg. The pharmacy said my insurance needs a prior authorization.

prescription_scan.pdf • 2.4 MB

10:33 AM

John Doe is typing...

Messages are encrypted and HIPAA compliant

E-Prescribing

Patient

Medication

Dosage

Frequency

Remote Patient Monitoring

Heart Rate

72 bpm

Last updated: 2 min ago

Blood Pressure

120/80

Last updated: 5 min ago

Security & Compliance

HIPAA Compliant Video Conferencing

End-to-End Encryption for Messaging

Secure Patient Data Storage

Wound Imaging with AI Analysis

Wound Imaging

Upload and analyze wound images with AI assistance

Drag & drop wound images or click to upload

Supports: JPG, PNG, DICOM

Telemedicine Settings

Enable Telemedicine

Enable video consultations

Video Provider

Default Appointment Duration

Payment Processing

Enable Online Payments

Allow patients to pay online

Payment Provider

Default Copay Amount

System Settings

Tax & Billing Settings

Default Tax Rate (%)

Invoice Due Days

Currency

Accepted Payment Methods

Credit Card

Debit Card

Bank Transfer

Check

Cash

Insurance

Notification Settings

Email Notifications

Enabled

Notification Email

Automatic Backups

Backup Retention (days)

HIPAA Compliance Settings

Enable Audit Logging

Required for HIPAA compliance

Enable Data Encryption

Encrypt all patient data

Enforce Access Controls

Role-based access control

Session Timeout (minutes)

Password Expiry (days)

AI Settings

Minimum AI Confidence (%)

Auto-process Claims

User Management

System Users

Username	Name	Role	Last Login	Status	Actions
admin_user	System Administrator	Administrator	Today, 10:30 AM	Active
dr_johnson	Dr. Sarah Johnson	Healthcare Provider	Today, 9:15 AM	Active

User Settings

Profile Information

First Name

Last Name

Email Address

Phone Number

Security Settings

Current Password

New Password

Confirm New Password

Two-Factor Authentication (MFA)

Two-Factor Authentication

Enabled

MFA Method

Authenticator App (Google Authenticator, Authy)

SMS Code

Authenticator Setup

SECRET-KEY-1234567890

Login Security

Login Notifications

Email me about new sign-ins

Active Sessions

Chrome on Windows

Current session • Birmingham, AL

Danger Zone

Delete Account

Once you delete your account, there is no going back. This action cannot be undone. All your data will be permanently deleted.

Type "DELETE" to confirm

Subscription Management

✨ 14-Day Free Trial

Try all Pro features free for 14 days. No credit card required.

8

Days Remaining

Basic

$499

per month

Up to 100 patients
Basic Medicaid processing
Standard reporting
Email support
AI-powered processing
Telemedicine suite
Priority support

Current Usage

195

Total Patients

156

Medicaid Claims

42

Telemedicine Visits

Billing History

Date	Description	Amount	Status	Invoice
Nov 10, 2025	Pro Plan - Monthly	$1,499.00	Paid

Support Center

Get Help

Documentation

User guides and tutorials

Support Tickets

Submit and track issues

Contact Support

Phone and email support

Frequently Asked Questions

How do I process Medicaid claims?

How to schedule telemedicine appointments?

Secure Chat System

Dr. Sarah Johnson

Dr. Johnson: Hi, I need to discuss John Doe's Medicaid authorization.

You: Yes, I can help with that. What's the issue?

Dr. Johnson: The prior auth was denied due to missing documentation.

My Data Control

Data Export

Export Type

Format

Date From

Date To

Data Deletion

Request permanent deletion of your data. This action cannot be undone.

New Patient Intake

Patient Information

First Name *

Last Name *

Date of Birth *

Gender

Phone Number

Email Address

Address Information

Street Address

City

State

ZIP Code

Patient Database

All Patients

Patient ID	Name	Date of Birth	Insurance	Last Visit	Status	Actions
PT-001	John Doe	05/15/1980	Alabama Medicaid	Today	Active
PT-002	Sarah Johnson	08/22/1975	Commercial	Yesterday	Active

Insurance Management

Insurance Providers

Alabama Medicaid

105 patients covered

Claims Processed: 156

Success Rate: 96%

Commercial Insurance

43 patients covered

Claims Processed: 89

Success Rate: 92%

Insurance Denials

Patient	Insurance	Claim Amount	Denial Reason	Status	Actions
John Doe	Alabama Medicaid	$450.00	Missing documentation	Pending Appeal

Audit Logs

System Activity Log

Timestamp	User	Action	Details	IP Address
Today, 10:30 AM	System Administrator	User Login	Successful login from dashboard	192.168.1.100
Today, 9:15 AM	Dr. Sarah Johnson	Patient Record Access	Viewed John Doe's medical records	192.168.1.101
Yesterday, 3:45 PM	AI System	Medicaid Claim Processed	Processed claim INV-001 with 98% confidence	System

Export & Reports

Generate Reports

Patient Report

Demographics and statistics

Billing Report

Revenue and payments

AI Performance

AI accuracy and metrics

Recent Reports

Report Name	Generated On	Format	Size	Actions
Monthly Patient Report - Nov 2025	Nov 26, 2025	PDF	2.4 MB
Medicaid Claims Summary	Nov 25, 2025	Excel	1.8 MB

AI Assistant

Start Your Free Trial

Create Your Account

Choose Your Plan

Welcome to IntakeAccess.ai

🎉 Welcome to IntakeAccess.ai!

Your Implementation Timeline:

Practice Details

Insurance Providers

Provider Roster

Sample Data Available

Default Settings

🎊 Setup Complete!

Your Implementation Timeline

Add New User

Payment Method

Bank Transfer Instructions

Invoice Billing

IntakeAccess.ai

AI-Powered Processing

Real-Time Analytics

HIPAA Compliant

Admin Login

Welcome to IntakeAccess AI

Alabama Medicaid MCO Dashboard

Recent Activity

Account Management

Usage Overview

Payment Methods

Billing History

Welcome, John Doe

Upcoming Appointments

Welcome, Dr. Sarah Johnson

Today's Schedule

Welcome, Billing Specialist

Today's Tasks

Insurance Verification

Verify Insurance Coverage

Verification Results

Coverage Verified

Coverage Details

Prior Auth AI

New Prior Authorization Request

AI Review

AI Analysis Results

Pending Authorizations

Medicaid Center

Quick Actions

Pending Medicaid Claims

Medicaid Statistics

Billing & Invoicing

Create New Invoice

Payment Information

Payment Methods Available

Payment Status Legend

Recent Invoices

Telemedicine Suite

Schedule Appointment

Upcoming Appointments

Telemedicine Patients

Video Consultation

Consultation Room: John Doe

Ready for Consultation

Participants (2)

Consultation Notes

Recent Consultations

Secure Messaging

Conversations

John Doe

E-Prescribing

Remote Patient Monitoring

Security & Compliance

Wound Imaging

Telemedicine Settings

Payment Processing

System Settings

Company Information

Tax & Billing Settings

Notification Settings